Philosophy Staff Roles

• Graduate Student Recruitment, Admissions, Orientation and Matriculation needs 
• Graduate School Procedures (admissions, graduation, candidacy exams, changing advisors, adding classes) 
• Department Policies and Procedures for Graduate Students 
• Graduate Student Concerns 
• PhD Reviews and Milestones 
• Graduate Committee Meeting Scheduling 
• Assessment of graduate program 
• Work-Study Supervisor 
• Undergraduate events and recruitment 
• Administrative contact for Speakers and Events 
• Facilities, Special Event Requests 
• Harris-Hill Seminar Room and Event Room Scheduling 
• Overseeing general inquiries (phone/email/walk-in) 
• Website Content Manager, including eNews 
• Social Media (in conjunction with Amy Shuster) 

• Listservs management 
• Bulletin Boards 

• Undergraduate Student Advising, including: 

• new first-year & transfer student orientation 
• add major/minor through SIS 
• course selection and degree planning 
• appeals and petitions 
• confirming requirements are met for graduation 
• assist students with their grad applications 

• Undergraduate Transfer Credit Coordinator: reviews syllabi and assigns Departmental course equivalency for transfer and study abroad courses 
• Advise faculty on University policies re: grade changes, incompletes, and ASC degree requirements 
• Coordinate with College advisors and advisors from other Departments  

• Course Scheduling: 

• Department Course Offering Planning 

• SIS data entry 
• Classroom Issues or Questions 
• Manage and monitor course enrollments 
• GTA and Lecturer teaching assignments 

• Curriculum Development and Instructional Support: 

• GTA Duties Forms 
• GTA Experience Survey 
• GTA Training  
• Syllabi Collection and Archive of Instructional Materials 
• Faculty course redesigns and instructional experiments 
• Educational Technology Consultations 
• Course Development for new GE 
• Classroom observations (not teaching evaluations) 
• Curricular Approvals, Course, and Program Submissions 

Undergrad Curriculum Assessment: 

• Assessment of undergraduate program 
• GE Assessment 

Outreach: 

• PACT Summer Camp 

• Philosophy for Humans prison-based learning community 

Other: 

• Social Media (in conjunction with Michelle Brown)  
• Undergrad Advising: Career Success Workshops 

• Office assignments and key disbursement 
• Building Services and Key Management 
• WorkDay Administrative Policy Guidance 
• Hiring, Appointment, Promotion & Tenure of Faculty, Staff, and Graduate Students 
• Budget Projections, Reports 
• WorkDay Timesheet approvals 
• WorkDay 
• Financial Reconciliation 
• Administrative Policy Guidance and liaison to ASC admin 
• Grant Disbursements (travel grants, Gee, etc.) 
• Human Resources Actions including employment changes 
• HR Policies and Personnel Management 
• Journal Entries, Budget Transfers 
• Staff supervisor 

• Faculty meeting minutes 
• Advancement Liaison 

• Asset Management and Inventory  
• P Card Manager 
• Amazon Purchasing 
• Workday Procurement  
• Workday Expense Reporting  
• Travel Requests and Reimbursements for faculty, staff, and graduate students 
• Surplus 
• Procurement, Supplies, Ordering and Inventory 

• Personal matters and questions: faculty, staff, and student employees should contact the HRC directly with all questions regarding payroll, benefits/open enrollment, leaves of absence, Career Roadmap/compensation, resignation/retirement, name changes, work location changes. 
• Workday Updates: the HRC is responsible for any updates in Workday regarding appointments such as FTE changes, salary changes, and the creation of supervisory organizations and moving employees between supervisory organizations. 
• Employee and Labor Relations: The HRC works collaboratively with the Employee and Labor Relations Consultant on any ELR matters, which may include performance issues, attendance concerns, etc. 
• Flexible Work Agreements: The HRC is the department contact for all questions on FWA including creation, ending, renewing, and updating agreements. 
• Hiring and Reappointment: The HRC handles, collaboratively with Talent Acquisition, all hiring processes in Workday (faculty, staff, and GAs/student employees).  The HRC partners with faculty search committees to provide HR support during the interview and hiring process of tenure-track faculty appointments.  The HRC processes all semester lecturer, 9/12 lecturer, and GA reappointments in Workday and issues reappointment letters where appropriate.  The HRC also provides support to hiring managers during the recruiting process which may include position description creation or review, compensation evaluation, and completing the University’s hiring exception process.  The HRC enters all job requisitions into Workday for all positions. 

• Resignations/Retirements/Terminations: The HRC is the point of contact for all questions on resignations, retirements, and terminations.  The HRC will handle all term appointment terminations (i.e., GA and UG student appointments that end when the student graduates or the work has ended). 
• Compensation: The HRC is the department’s primary contact for all questions on Compensation and will work collaboratively with ASC’s Compensation consultant on any questions and issues regarding compensation, including Career Roadmap. 
• Employment Visas: If an employment visa (H1-B, J-1, etc.) is required, all requests should be directly to the HRC.  Student visas are handled by OIA and questions should be directed to OIA.