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Philosophy Staff Roles


AS OF 03/2023

Academic Program Coordinator (Graduate Studies & Office Management)

  • Graduate Student Recruitment, Admissions, Orientation and Matriculation needs
  • Graduate School Procedures (admissions, graduation, candidacy exams, changing advisors, adding classes)
  • Department Policies and Procedures for Graduate Students
  • Graduate Student Concerns
  • PhD Reviews and Milestones
  • Graduate Committee Meeting Scheduling
  • Assessment of graduate program
  • Work-Study Supervisor
  • Undergraduate events and recruitment
  • Administrative contact for Speakers and Events
  • Facilities, Special Event Requests
  • Harris-Hill Seminar Room and Event Room Scheduling
  • Overseeing general inquiries (phone/email/walk-in)
  • Website Content Manager, including eNews
  • Social Media (in conjunction with Amy Shuster)
  • Listservs management
  • Bulletin Boards
  • Desk copies book ordering

Academic Advisor (Undergraduate Studies) for AAAS, Classics, Philosophy, and WGSS

  • Undergraduate Student Advising, including:
    • new first-year & transfer student orientation
    • add major/minor through SIS
    • course selection and degree planning
    • appeals and petitions
    • confirming requirements are met for graduation
    • assist students with their grad applications
  • Undergraduate Transfer Credit Coordinator: reviews syllabi and assigns Departmental course equivalency for transfer and study abroad courses
  • Advise faculty on University policies re: grade changes, incompletes, and ASC degree requirements
  • Coordinate with College advisors and advisors from other Departments

Education Senior Specialist (Curriculum Development and Assessment, Course Scheduling, GTA Training, and Outreach)

  • Department Course Offering Planning and Scheduling
  • Classroom Issues or Questions
  • Manage and monitor course enrollments
  • GTA and Lecturer teaching assignments
  • GTA Duties Forms
  • Syllabi Collection and Archive of Instructional Materials
  • Assessment of undergraduate major/minor and GE
  • Undergraduate Major/Minor Statistics
  • Educational Technology Consultations
  • Social Media (in conjunction with Michelle Brown)
  • Undergraduate Instruction:
    • GTA Training
    • Faculty course redesigns and instructional experiments
    • Classroom observations (not teaching evaluations)
  • Undergrad Advising:
    • Career Success Workshops
  • Curricular Approvals, Course, and Program Submissions
  • Course Development for new GE
  • Outreach:
    • PACT Summer Camp curriculum development
    • Philosophy for Humans prison-based learning community

Steve McCann (.251)
Interim Department Manager (Fiscal and Human Resources) 

  • Hiring, Appointment, Promotion & Tenure of Faculty, Staff, and Graduate Students
  • Budget Projections, Reports
  • eLeave Approval, eTimesheet approvals
  • WorkDay
  • Financial Reconciliation
  • Administrative Policy Guidance and liaison to ASC admin
  • Grant Disbursements (travel grants, Gee, etc.)
  • Human Resources Actions including employment changes
  • HR Policies and Personnel Management
  • Journal Entries, Budget Transfers
  • Staff supervisor
  • Faculty meeting minutes
  • Advancement Liaison

Fiscal Associate (Fiscal and Facilities)

  • Asset Management and Inventory 
  • P Card Manager
  • Amazon Purchasing
  • WorkDay Procurement
  • WorkDay Administrative Policy Guidance
  • Workday Expense Reporting
  • Building Services and Key Management
  • Financial Reconciliation
  • Travel Requests and Reimbursements for faculty and graduate students
  • Surplus
  • Procurement, Supplies, Ordering and Inventory
  • Office assignments and key disbursement

HR Consultant

  • Personal matters and questions: faculty, staff, and student employees should contact the HRC directly with all questions regarding payroll, benefits/open enrollment, leaves of absence, Career Roadmap/compensation, resignation/retirement, name changes, work location changes.
  • Workday Updates: the HRC is responsible for any updates in Workday regarding appointments such as FTE changes, salary changes, and the creation of supervisory organizations and moving employees between supervisory organizations.
  • Employee and Labor Relations: The HRC works collaboratively with the Employee and Labor Relations Consultant on any ELR matters, which may include performance issues, attendance concerns, etc.
  • Flexible Work Agreements: The HRC is the department contact for all questions on FWA including creation, ending, renewing, and updating agreements.
  • Hiring and Reappointment: The HRC handles, collaboratively with Talent Acquisition, all hiring processes in Workday (faculty, staff, and GAs/student employees).  The HRC partners with faculty search committees to provide HR support during the interview and hiring process of tenure-track faculty appointments.  The HRC processes all semester lecturer, 9/12 lecturer, and GA reappointments in Workday and issues reappointment letters where appropriate.  The HRC also provides support to hiring managers during the recruiting process which may include position description creation or review, compensation evaluation, and completing the University’s hiring exception process.  The HRC enters all job requisitions into Workday for all positions.
  • Resignations/Retirements/Terminations: The HRC is the point of contact for all questions on resignations, retirements, and terminations.  The HRC will handle all term appointment terminations (i.e., GA and UG student appointments that end when the student graduates or the work has ended).
  • Compensation: The HRC is the department’s primary contact for all questions on Compensation and will work collaboratively with ASC’s Compensation consultant on any questions and issues regarding compensation, including Career Roadmap.
  • Employment Visas: If an employment visa (H1-B, J-1, etc.) is required, all requests should be directly to the HRC.  Student visas are handled by OIA and questions should be directed to OIA.